College Management System — Features & Benefits of College ERP Software
College management system digitizes the entire operations of a college starting from the marketing activities to admission management to classroom management to human resource management to finance management. It digitizes the daily chores of your campus as well as helps in managing the administrative, academic and non-academic activities from a single platform.
This blog is originally published on: https://fedena.com/blog/2020/05/college-management-system-software-the-definitive-guide.html
All colleges are currently pursuing the digital transformation trend which helped other industries like banking, manufacturing, commerce, and corporate organizations to streamline and improve their operational efficiency. The digital transformation benefits the colleges in multiple ways like saving time of faculty, storing and analyzing the academic and administrative data, engaging the students through encouraging digital culture, improving communication, etc. The digital transformation in colleges is achieved by implementing a college management system.
What is College Management System Software?
The college management software is an evolved form of management information system(MIS) which is a tool that can be used to collect and analyze the data from the college operations. It help in managing the entire life cycle of a student, parent, and faculty within the college and streamline the financial, academic, and administrative activities of the college.
Core Modules of College Management Software
1. Admission & Marketing Management
The marketing possibilities of a college management software are achieved through the enquiry module which acts as a simple CRM for collecting and managing admission enquiries. This functionality is further linked to applicant registration and admission modules where the entire admission life cycle of the students is captured in a single database.
2. Fees management
This functionality helps to simplify fee collection on the campus and provide meaningful reports and timely alerts to parents. The alerts and notifications are sent to parents regarding the upcoming fee collections. Parents are provided with the option to pay the fee directly from their mobile phones without the need to visit the campus.
3. Attendance management
One of the most used functionalities of a college management software is the attendance management module which is used to record the subject-wise or daily-attendance of a student. This can be done through the teacher’s laptop or through the mobile app. The alerts are sent automatically to parents. There are also RFID and biometric hardware integrations available to minimize the manual intervention required in attendance taking.
4. Parent-teacher & teacher-student communication management
The different modules available in college management software can help in improving the efficiency and effectiveness of parent-teacher and student-teacher communication. The mobile app available with the software is an excellent tool in making sure that all the communications are received and acknowledged by students and parents. This is achieved through the push notification available in the mobile app. Also, there are various other tools in customizing and automating the various communications on the campus.
5. Timetable management
The timetable management module provides the functionality for efficient organization of all academic and non-academic activities happening in the college and then provides predictable routines for students to follow. Students and teachers can access the timetable from their mobile app. The software also provides a master timetable for the principal and teacher’s timetable for all teachers.
6. Human resource management
The lifecycle of a faculty from joining the college to leave management to salary management is automated using the human resource management module available in the software. This provides a single place for storing all employee-related information including payslips. The payslips can be accessed by faculty directly by logging in to their respective dashboards.
7. Examination management
This module helps is setting-up examination calendars and managing the notifications of the same. The examination details are further linked to create grade book reports of the students. Also, there is an option to conduct online examinations for students.
8. ID card generator
This module allows the automated design of ID cards for students and faculty with minimum configuration. The ID cards can be generated individually or in bulk and can be then printed for usage by students and faculties.
9. Gradebook management
The college management software generates the grade book(report card) which can be accessed by parents and students from their dashboard. Options are available to configure the grade book according to the requirement of the college.
10. Library management
The library management module takes care of all library-related activities from searching for books, issuing books, tracking of books, etc. Library management with barcode integration is one of the most required modules by colleges.
11. Inventory management
This module takes care of the college’s purchase orders, goods’ invoices, in-house stock management, equipment, and other assets tracking. It also generates detailed asset reports.
12. Placement management
This module helps the colleges to plan and streamline the campus placement activities. You can plan the campus recruitment drive, track applicant status, and provide instant result announcements.
There will be hundreds of reports available from college management software to help with various decision making. This includes the default reports in each module and also the fully customizable reports available from the custom report module.
Major benefits of Fedena Campus Management System Software:
1. Saves precious time
The major benefit of college management software is time, professors and other faculty can save by the proper implementation of the software on the campus. With the different modules available for daily usage like attendance management, fee management, automated notifications to parents and students, etc. faculty can save precious time which would have been spent in administrative activities in the absence of college management software.
2. Customizable & Affordable
The features and functionality of various campuses vary from each other therefore we offer tailor made solutions. We offer customization according to the institute’s needs. Apart from this, Fedena college management software is an affordable solution and comes with no limits on the number of students, teacher, and parent logins.
3. Comprehensive Training & Support
We provide full fledged training sessions and support after implementation for the users. On our support page users can explore feature based tutorial videos which help in letting users learn the functionality of this system in their own time and pace.
4. Data Security
Data security is one of the key benefits of college management software. As it ensures that students & staff members personal data remain protected from unauthorized or malicious access. We also offer data backup facility.
5. Multi-Campus Management
There are various institutions that include multiple branches under them. To manage a group of institutions from a single platform we offer multi-institute ERP software. With this application, admin gets a bird eye view on all branch operations from a single dashboard. To know more about, visit our Multi-School Management System.
Fedena College Management Software comes with 50+ features which help in mitigating the work efforts and aid towards increasing your productivity for managed growth. Visit our feature page to explore all features- https://fedena.com/feature-tour